Re-Registration Guide
You must reregister your organization every year.
Annual reregistration is necessary in order to maintain your access the benefits of registration. If your organization does not reregister for the 2024-2025 academic year, your organization’s benefits will expire in August 2024. Any student on an organization’s roster may reregister the organization, but only students who are willing to serve as the primary contact for their organization should complete the reregistration form.
Your organization must successfully reregister for the 2024-2025 academic year. While the priority deadline is May 1, you can still re-register for the year up to March 1, 2025.
What is the process for reregistration?
- Log in to beINvolved with your IU login and passphrase.
- From the “Organizations” tab, click on the “Register an Organization” button. Search for the organization you would like to reregister and click the reregister button. Student organization officers may also access the form through the beINvolved Manage Organization functionality.
- The form will walk you through all the steps needed to reregister and provide instructions and resources along the way
- Be sure to click “Submit” on the final page of the form
- After you submit, Student Involvement and Leadership Center staff will review your form and either approve it or request changes. You will receive a confirmation email once it has been reviewed.
- Please read any and all emails regarding your registration carefully as changes may be requested. Your organization is only considered registered when your reregistration form is officially approved.
Walkthrough
What you will need to know:
- Official Organization Name
- Organization Summary
- Organization Description - recommended
- You will also be able to list an external website, social media accounts, and contact information for your student organization.
Important things to remember:
- If your organization is a Self-Governed Student Organization (SGSO) and chooses to use "Indiana University" "Indiana" or "IU" in your name, it must fall AFTER your organization name. For example, your club can be named "Cheese Club at Indiana University", not "Indiana University Cheese Club".
- SGSOs are also not permitted to use the word "Hoosier" in the name.
- Please make sure the OFFICIAL organization name is consistently used in the Constitution, social media accounts, paraphernalia, marketing materials, etc.
- Please reference the STU-01 policies by clicking here. Links to an external site.
Profile Picture
- Here you will be asked to upload a picture to represent your student organization. This could be a logo, a picture of your members, or an image that represents your organization. If you are a SGSO, please make sure your profile picture is compliant with Licensing and Trademark policies, which includes not having trademarked images, and placing any association with Indiana University after/below your organization name.
Here are a few examples of approved logos
Roster
- All organizations must have a minimum of FIVE enrolled IU Bloomington students; one of whom is listed as the president of the organization.
- Only IU-Bloomington students can serve as officers of student organizations.
- Organizations are required to have at least one Faculty/Staff Advisor and list them with that position on the roster.
- Please use this time during re-registration to make sure your roster is up to date and has current members listed along with updated leadership positions assigned.
- If you are a sorority or fraternity affiliated with the Office of Sorority and Fraternity Life, please wait to update your roster until receiving direction from OSFL.
Constitution
You will need to upload your Constitution/Bylaws during this step. Our Constitution Guide is thorough and complete if you are looking for guidance on creating a Constitution. Below are some of the key points that every constitution must have:
- This document must be specific to your organization as it pertains to your operations at Indiana University and within the Bloomington community. If you are linked to a national governing body, those bylaws alone do not suffice.
- The following three clauses must appear exactly as written in every student organization constitution.
- Statement of University Compliance: This organization shall comply with all Indiana University regulations, and local, state, and federal law.
- Anti-Hazing Policy: Hazing is strictly prohibited. Hazing shall be defined as any activity which subjects another person, whether physically or mentally, emotionally, or psychologically, to anything that may endanger, abuse, degrade, or intimidate the person as a condition of association with a group or organization, regardless of the person's consent or lack of consent.
- Personal Gain Clause: This organization, if raising funds, shall ethically raise and distribute profits from organizational functions to either the organization or to members who provide a service that directly benefits the organization. Individual members may not receive compensation directly from for-profit companies if acting as a representative of a student organization.
- Depending on some organizational operations or inherent risk of your activities you may have to include some additional elements in your constitution.
(See Registration Risk Questions for more information)
Organization Categories
- This step will ask you to select the categories that fit with your organization. You can select more than one. Please note, these categories can be used to filter through organizations on belNvolved so prospective members will be able to find group that fit their desired categories.
Registration Risk Questions
- If your organization works with anyone under the age of 18:
- You must include the Programs Involving Children Clause in your constitution. Please see the Constitution Guide for exact wording of the clause.
- If your organization intends to travel outside of the United States for service trips, competitions, conferences, internships, or any other purpose related to the organization:
- You must include the International Travel Clause in your Constitution. Please see the Constitution Guide for exact wording of clause.
- If your organization has a new member training or intake process (e.g. pledging, gunning, tapping, interning, etc.)
- We need to have a copy of the training or an outline of the process on file. Please upload with the registration submission or send the documents to sil@inu.edu
- If your organization is a member of the Club Sports Federation
- You will be asked to complete some additional acknowledgments and submit an updated contact sheet.
Buy.IU
- This section is about Buy.IU. If your organization has an account, have the Supplier Number for your organization ready. If you do not remember your Supplier Number, you should contact helpmeiu@iu.edu to identify it.
- If you do not have an account but wish to have one, there will be questions to help us establish where you are in the process of setting up your finance. The Student Organizations Coordinator will be in touch in the fall to assist you.
Involvement Tower Sign-Up
- The IMU Student Involvement Tower has spaces available for lease by registered student organizations to promote collaboration with other student organizations and to help organizations work efficiently and effectively. The Indiana Memorial
- Union Board manages the leasing of the Student Involvement Tower. Interested organizations must apply annually. Let us know in this step if you’re interested in receiving application information.
- The spaces have a rental fee for the academic year; these fees are as follows:
| Type of Space | Square Feet | Price |
|---|---|---|
| Closets | N/A | $20 Annually |
| Cubicles | N/A | $35 Annually |
| 4 X-Small Office | Up to 100 | $65 each |
| 6 Small Offices | 100-201 | $190 each |
| 10 Medium Offices | 216-240 | $235 each |
| 3 Large Offices | 241-300 | $250 each |
| 6 XLarge Offices | 301-350 | $330 each |
| 1 XXLarge Office | 350 and up | $385 |
Indiana University Funding Board
- If you are interested in learning more about how to apply for funding from IU Funding Board, this step allows you to indicate that. Our office will then follow-up with additional information.
SGSO Advisor Acknowledgement
- In 2021 we have adjusted the SGSO Advisor Agreement process. Rather than having both parties fill out a form, we ask that advisors log in to belNvolved and accept the terms and conditions outlined for them. On this step, you are asked to agree to the same terms and conditions. This is a great time to check in with your advisor to see if they have agreed to the terms and conditions, and to set some mutual expectations for the upcoming academic year.
Self-Governed Student Organization Agreement
- You will need to electronically sign and date the SGSO agreement, listing your position within the organization. It is expected that this SGSO agreement has been shared with your organization’s membership, and by signing you affirm that you are an officer in the organization who is authorized to sign the Agreement.